Binding (Physical Processing Workflow)

BACKGROUND: In the past the Catalog Department has been responsible for the binding of materials that did not fit into the requirements that the Acquisition Department uses for the binding of materials. The rejected materials consisted of single signature items, ephemeral materials, and odds and ends. This created some problems for storage, preservation and the general notion of "how to deal with" this type of materials.

SCOPE: This policy and procedure attempts to codify into one document when, how, and what the Catalog Department can and will be able to perform on materials that flow through. This will include inhouse binding and some binding that is sent to professional binding companies.

1. DEFINITIONS.

The following is a list of definitions that is used to describe materials that are candidates for in-house binding or for being sent out for buckram binding.

Pam Binding	Using green pressboard materials, the PAMphlets are bound using special glueing and sewing techniques
Signature	A folded printed sheet, forming part of a book or section. Some materials are just one single signature.
Kapco Covers	A hard plastic cover that is used in place of a PAM binder. This is used when the material has a spine that is made up of more than one signature. The Spine is usually 1/4" thick or more.

2. IDENTIFICATION OF MATERIALS

It is important to identify an item before finishing the cataloging procedure. This will insure a lower amount of mistakes that will have to be corrected before hand.

First, identify the FORMAT of the materials:

• Music Scores
• Serial publications (including add-ons)
• CRC
• Class together sets
• Thickness of materials

3. DECISIONS
1. SCORES

Scores will usually be handled by the Asst. Catalog Librarian in 99.9% of the time. Should one appear on your desk, please refer it to a Cataloger.

2. Single Signature Items

Items that have single signatures, less that 1/2" thick after folding at candidates for PAM Binding. Since PAM binding changes the actual size of materials, and the placement of barcode then changes, it makes no logical sense to catalog the item and then bind. Because of the changes with PAM binding, the following procedure should be instituted:

1. Stop cataloging the item.
2. Flag the item for PAM Binding
3. Olace on the processing shelf for a student to begin the binding.

Items will be placed on a truck after final binding and distributed to the staff equally.

3. KAPCO Covers

Items that have spines that are solid, as in paperbacks or thicker than 1/4-1/2", will receive hard plastic KAPCO covers. These covers are stored in the file cabinets next to the Reference cubicles. You should finish all cataloging including the linking of the barcode.

• Place a Post-it note on the item with the words "KAPCO COVER" and the students will process the item accordingly.
4. Pockets, etc.

If there are items that need pockets, etc, treat them similar to regular PAM binding. In the event that all is needed is a pocket, let Jeff know and he will see that a pocket is created.

Created 19 February 2001
Last updated 11 Feburary 2002.
Questions or comments: email Jeffrey Trimble