Physical Processing of Books

BACKGROUND: Books are physically processed according to the generally accepted procedures used in libraries across the nation. Maag Library has followed these in a variety of ways.

SCOPE: This instruction sheet attempts to codify the oral and handwritten traditions of processing books in Maag Library. This will bring about consistency and a lower error rate. The order of the steps below can be adjusted as the need arises. This sheet shall be shared with all student workers.

1. Identification of Truck.

The trucks each have a calendar date slip taped to them. Always work from the oldest to the newest.
2. Flags in books.
Books will have the following types of flags:

Indentification	Steps to Follow
REF (Orange)	3, 4, 6-8 + Reference Sticker/Reference Stamp
Library Use Only (Mellon)	3,4,6-8 + LUO stamp
CRC (Yellow)	6 + 7 Place in Chris Rigda's Office
MMC (Gray)	See Sound recording sheet.
EF (Purple)	Process as usual.
GIFT (Lavender)	Process as usual.
Score (Teal Blue) [unmarked]	See Score Processing sheet.
SPEC (Cream)	See Staff for special instructions
SER (Lt. Blue)	Process as usual.
S.O. (Lunar Green)	Process as usual
REPL (Lt. Green)	Process as usual

If the item does not have a flag, it is processed using steps 3 to end below.

3. Stamping. Each item (other than CRC) is stamped with the YSU property stamp. There are four places that the book is stamped:



1. Top of book.
2. Inside front cover (lower r.h. side)
3. Page 7 (yes, look for page 7!)
4. Inside back cover (lower l.h. side)

For items that are not thick to use the usual two-line stamp, there is a small one-line property stamp that should be used.

4. Tattle tape. Place the tattle tape between two pages as far close to the spine as possible. (Suggested places in book: in rear of book, and no illustrations on book)
5. Date Due Slips. Place the date due slip DIRECTLY below the barcode. Using the DATE STAMP, stamp each book next to the barcode/date due slip with date on the truck as the date of processing items.
6. Kapco Covers. These are applied to ALL PAPERBACK materials that have spines. (They are not folded. These folder materials have pam binders applied)
7. Apply Spine Labels.

Each truck will have at least one sheet of spine labels. The labels have the date handwritten in the top margin. Make sure the dates from the label sheets match up with the truck.

1. The call number will be found one page after the Title Page. ("t.p."). Match the call number with the correct spine label. Accept no labels with errors. Bring the error to the attention of a staff member to decide which is correct (the call number that is hand written or the printed spine label).
If no label is found, set the item aside and move on. This problem will be addressed as the last issue of this document
2. Placement of the spine label.
3. Spine protectors.
1. Each spine label receives a clear plastic spine protector over it. You place it on the label, length-wise, middle of the protector to middle of the label. Fold over sides of book making sure to press it into the spinal edges. HEAT the protector on the label heater. Be careful not to over heat or the protector will MELT.
2. Books that have paper "jackets" will not receive a label protector. The jacket covers will take place of this.
8. Jacket Covers. Each book that has a jacket will receive a plastic jacket cover. Remember to use the next larger size when the cover will not fit into the smaller covers. Use the "pre- cut" cover tape to attach covers. (On a dispenser)
9. Final steps.

REMOVE ALL FLAGS BEFORE SENDING TRUCK TO REVIEW.

Take a count of all the books needing jackets and write it on the steno pad kept near the desk.

Examine the calendar near the processing desk. The date on the truck will match up with a person's name on the calendar. Deliver the truck to that person in Cataloging. They will review the truck before it is shipped out to Circulation.

Created 1 May 2001
Converted to HTML 8 February 2002
Last modifiedupdated 8 Feburary 2002.
Questions or comments: email Jeffrey Trimble