Remote Storage Processing

BACKGROUND: Items have been removed from Maag stacks and other locations are stored in the Remote Depository in Rootstown, Ohio. These are items that have very low circulation but are important to the Maag collection.

SCOPE: This procedure shall serve as a guideline for processing materials that have been requested to be sent to remote.

Item records. The following fields will need to have revisions applied to them.

Location. The item record should have the location change to remot.
Copy #. The copy # should remain the same. (If copies 2, 3, and 4 are sent from Maag Stacks to remote, the copy numbers remain as 2, 3 and 4)
Status. Status should be changed to "j" for non-circulating items and remain "-" for circulating items. (Serials will continue to be "j"). Please note that this is a change from previous practice. ("o" will become "j" and "y" will become "j").
ITYPE. ITYPE remains whatever code is already present in the item record.

Spine labels.

The spine labels generally do not change. If the copy is from the stacks, the call number does not change, neither should the spine label. Exception: items being sent from Maag Reference should be 'relabeled' to remove the "REF". Covering the label over, while quick-and-dirty, is not suitable should the item be requested and the label fall off. It is highly suggested that the old label be removed and a new label reflecting the change be attached to the spine.

Note in item records.

The item record should contain the following note field: trans=<location from>:<your initials>:<date>

MaagNet

MaagNetOhioLINK Home

OhioLINK Catalog

Maag Library

Procedures Manual

Cataloging Tools

Catalog Dept. Home

Created 16 January 2001
Last modified 17 May 2004.
Questions or comments: email Jeffrey Trimble