Cataloging with LC Copy at the Terminal

1. Log on to OCLC with your authorization.



2. Search Keys:
   
   SEE APPROPRIATE PRISM MANUAL or SEARCH SHEET.



3. Type a search key and depress the ¶ (F11 key). Note the following:
 
1. Check 040 field first. If not DLC ‡c DLC, check for the presence of the 042 field (Authentication code).



2. If the 042 contains any of the authentication codes below, continue cataloging with this procedure.
      

lccopycat	lcllh
lccopycat-nm	lcnuc
lchlas	lcode
lcllh	lc – be careful of NLC (Canadian cataloging)



 
3. If there is no 042 or the 042 contains any of the other codes, follow Cataloging with OCLC Member Input Copy.



4. Institution symbol YNG:
   
   
    
   1. If YNG does not appear on the screen, proceed with cataloging.
   
   
   
   2. If YNG symbol does appear on the screen, note call number on order card and lay aside. This is probably a second copy or there is a cataloging problem.
   
   
   
5. Note in fixed field:



1. BLvl (bibliographical level). If BLvl is m (monograph), proceed with cataloging.
   
   If BLvl is s (serial), lay aside for serial cataloger.



2. ELvl (encoding level). If ELvl is blank, proceed with cataloging. If ELvl is 8, the record is a CIP (Cataloging in Publication) and will not have the collation statement or references to the bibliographic notes. Add the data and transmit to OCLC. If the DLC copy has Elvl 4 treat as LC copy.



4. Note in variable fields:
    
   1. 040      Cataloging Source. DLC ‡c DLC is LC cataloging. (See above note regarding 042 Authentication field.
   
   
    
   2. 050      Check the 2nd indicator. If this indicator is 4 (Assigned by agency other than LC), accept the call number, adding an “x” to the date. (See CP 250 for further information).
   
   
   
   3. 1XX    Author. Match the entry on the screen with the book in hand.
   
   
   
   4. 2XX    Title. Match the entry on the screen with the book in hand.
   
   
   
   5. 260      Imprint. Match the entry on the screen with the book at hand.
   
   
   
   6. 300      Collation statement. Compare paging of book with record on screen.
   
   
   
   7. 4XX    Series statement. Compare all monographic series against the book and search in the MaagNet authority files first verification of treatment. If no authority record is present, then search the OCLC Online Authority Control Files to verify treatment. IF NO AUTHORITY RECORD IS PRESENT flag for a catalog librarian to establish.
   
   
   
   8. If no matching record is found, send book to shelf for Original Input.
   
   
   
   9. Add correct information to 949 field. (Including the physical attachment of the barcode and the correct location)
   
   
   
5. Final steps:


 
1. After final editing and verification is finished proceed to update ("u") and export the record to MaagNet.



2. Write the call number on the page after t.p.

Created 25 October 2000
Last modified 17 April.
Questions or comments: email Jeffrey Trimble