Multiple Locations

BACKGROUND: The Library processes many title with several copies, each copy in a different location. On the other hand, the library may store parts large sets (multi-volume works) at the Remote Storage Facility. These large sets that are split between Youngstown and the storage facility are usually "serial" in nature. Due to the shortage of space in the Maag Library, only the most recent volumes of "sets" are actually located here.

SCOPE: The procedure introduces a feature not used before on MaagNET. It is the use of the "multi" location feature. This procedure sets very strict requirements and rules for the use of this feature. Failure to follow this procedure will cause irreparable database errors.

1. Identification of Copy or Multi-volume issues.

First determine if what you have is a copy stored in a different location or a multi-volume set. (Multi-volume set is identified with any one of the types of enumeration: editions, volumes, years, etc). See the Location Usage Table for which locations are to be used and substitutions available.


2. Bibliographic File Maintenance.

Search MaagNET for the appropriate bib record.
1. Examine the summary of items attached to it.


2. Enter Location Codes in ALPHA- BETICAL Order.


3. Write down on scrap paper the locations that you see on the summary screen.


4. Go back to the Bib record.


5. Edit the location field (#03) and key in the location multi.


6. Your screen will now prompt:
   LOCATION: multi
   1 LOCATION? ser
   The default location that was there is prompted as the first location.


7. The second location will be prompted:
   LOCATION : multi
   2 LOCATION? _____
   In the above example, the location remote will be keyed in. This will show how a serial title that has part of it housed in Maag and part house in the Remote Storage facility will be coded.
8. A third location will be prompted.   Hit the <ENTER> key instead of entering more information.  This will force MaagNet to the next step.
9. At the end of the bibliographic record you shall see that a new field, LOCATIONS     ser,remot has been added. You are not able to edit this field.


10. Add 910 field with notes: r:<your initials>:<today's date>  ‡imulti


11. Key in Q for Quit.


12. Key in M for changes.





3. Examples of other types of multi locations.  Here is one more example of an item held in CRC and Maag.




B10019923                      Last updated: 03-13-01 Created: 05-19-93 Revision: 7 01 LANG: eng                 03 LOCATION: multi 05 BIB LVL: m 07   BCODE3: - 02 SKIP: 4                   04 CAT DA:04-11-94 06 MAT TYPE: a 08  COUNTRY: mau 09 001    23235 10 008    690929s1969 mau b 000 0 eng namI 11 010    69016603 12 049    YNGG 13 050 0  LB1025.2|b.N4 14 100 1  Nelson, Lois N 15 245 14 The nature of teaching;|ba collection of readings|c[by] Lois N.           Nelson 16 260    Waltham, Mass.,|bBlaisdell Pub. Co.|c[1969] 17 300    xii, 323 p.|c23 cm 18 490  0 Blaisdell book in education 19 504    Includes bibliographies 20 650  0 Teaching 21 LOCATIONS      mast,crc




4. More than two locations.
   There is the possibility that we may have three copies of a title in three different locations. Or, the possibility that we have a set located in three different locations. See Standard & Poor’s industry survey. Record # B13279981. This has three locations: Remote, Maag, and Reference. See the example of it on the next page.





B13279981                      Last updated: 03-15-01 Created: 06-06-93 Revision: 43 01 LANG: eng                 03 LOCATION: multi 05 BIB LVL: s       07 BCODE3: - 02 SKIP: 0                   04 CAT DA:06-06-93 06 MAT TYPE: a     08 COUNTRY: nyu 09 001     1766414 10 003     OCoLC 11 005     20010315145313.0 12 008     751101c19739999nyuqr1p 0 a0eng cas 13 010     77183941 14 019     654895|a1533496|a4586098|a31091026 15 022  0  0196-4666 16 040      DLC|cMUL|dCOO|dNSD|dDLC|dNSD|dOCL|dNST|dIUL|dNST|dOCL|dDLC|dNYG            |dOCL|dDLC 17 042     nsdp|alc 18 043     n-us--- 19 049     YNGG 20 050  00 HC106.6|b.S74 21 110  2 Standard and Poor's Corporation 22 222  0 Standard & Poor's industry surveys 23 245  10 Standard & Poor's industry surveys 24 246  10 Standard and Poor's industry surveys 25 246  10 Industry surveys 26 260     [New York]|bStandard & Poor's Corp 27 300      v.|c27 cm 28 310     Weekly,|b<Jun. 10, 1993-Aug. 26, 1993> 29 321     Quarterly,|b1973- 30 362  0  Jan. 1973- 31 500     Beginning July 1996 each issue carries also a theme title 32 515     Preceded by a "Preview edition" dated Oct. 1971 with title:            Encyclopedia of American industry 33 650   0 Industries|zUnited States|xPeriodicals 34 710  2  Standard and Poor's Corporation.|tIndustry surveys 35 730  0  Encyclopedia of American industry 36 910     r:JAT1:03-15-2001 |imulti 37 LOCATIONS      maag,marf,remot




5. maag vs. mast locations. It is very important to understand that the location code maag is used in the LIMITING feature of the OPAC. UNDER NO CIRCUMSTANCES should you use mastfor the Bibliographic Record Location. Please do continue to use MAST in the item records.



6. Withdrawal.When items are withdrawn, use the following procedure to assist in the withdrawal process.


1. Check to see what locations are remaining in the summary list.   If two are remaining, edit the "multi" field.


1. Bib. Rec'd. Choose LOCATION 03:
2. Key in the locations left over and when prompted for a third or more, hit the space bar to blank the location out. Then Quite and Save.
2. If the only remaining item(s) are ONE location, then change the LOCATION field and code as the only location in the bibliographic record.



7. Changes of venue.When items change location, and it effect only PARTIAL items, you will need to go through steps 1-5 and apply that appropriate steps. That is, if a request is given to the catalog department to transfer an item from one location to another and it effects only a partial set of holdings, you will need to use the multi feature.



8. IMPORTANT NOTE. It is extremely important upon withdrawal of items to perform step 6 scrupulously each and every time.



9. Questions. Please refer all concerns and questions to the Asst. Catalog Librarian for solutions.

Created 21 March 2001
Last modified 17 October 2003.
Questions or comments: email Jeffrey Trimble